Administrative Assistant

Kent Medway Medical School
Location: Canterbury
Salary: £21,630 to £23,144 per annum
Grade: Grade 4
Post Type: Full Time
Contract Type: Permanent
Release Date: Wednesday 17 May 2023
Closing Date: 23.59 hours BST on Sunday 04 June 2023 (unless otherwise stated)
Interview Date: Tuesday 13 June 2023
Reference: KMMS-171-23-R

Are you a customer-focused administrator with an eye for detail and a proactive approach to your work?

Our Kent and Medway Medical School (KMMS) is looking for an experienced individual to join the team in this Administrative Assistant role. As the first point of contact, you will be instrumental in creating a great impression of KMMS and providing a professional and efficient service to our visitors, students and staff.

Confident in your ability to respond to customer requests and to work on your own initiative, you will deal with a wide range of enquiries and tasks in this busy and rewarding role.

As Administrative Assistant you can expect to get involved in:

welcoming visitors, answering telephone calls and responding to emails, dealing with queries where possible and referring on where necessary
assisting with diary management and arranging/servicing meetings and events
undertaking ordering, procurement and financial processing tasks
supporting interviews, new staff onboarding and inductions, and staff development events and activities
supporting facilities management and health and safety tasks across the School
What we are looking for in the right candidate:

GCSE level English and Maths or equivalent or other means of demonstrating a competent level of literacy and numeracy
strong customer service experience in an administrative or office environment and a commitment to delivering a high-quality service
a high degree of accuracy and attention to detail
good IT skills
KMMS opened to our first cohort of 108 pioneer students in September 2020. Our vision for KMMS is to create a new medical school for Kent and Medway that becomes a beacon for first-class medical education and research. The School will attract the most talented aspiring doctors from within the local community and beyond, offering training and development opportunities that will help to keep that talent in Kent and Medway.

Our staff enjoy competitive salaries, an occupational pension scheme, generous holiday entitlements, hybrid working options and a great working environment.

If this post sounds like a good fit for you, and you believe you can demonstrate the essential criteria in the person specification, we'd welcome your application.

Please see the links below to view the full job description and additional information about the Medical School and the benefits on offer if you join us. For further information regarding the application process, please contact the Human Resources team at natshr@kent.ac.uk quoting ref number: KMMS-171-23-R


We particularly welcome applications from black, Asian and minority ethnic candidates as they are under-represented at this level in this area
Further details: Job Description Additional Information
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Please note that we prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity and promotes equality at all levels.