Job Summary

The Administration Assistant role is responsible for managing the day-to-day operations and administrative tasks at the company’s physical location. Ensuring that onsite activities run smoothly, efficiently, and in alignment with company policies and objectives. The ideal candidate will be a proactive problem-solver with strong organisational skills and the ability to handle multiple responsibilities in a dynamic environment.

About you

• A meticulous work ethic and an almost compulsive commitment to getting things right.
• Proven ability to manage multiple tasks without letting a single detail slip
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent written and verbal communication skills

Key Responsibilities
1. Onsite Operational Management
• Assist with daily admin operations at the company’s facility, ensuring smooth workflow and addressing any issues that arise with all Rad disposals.
• Assist with coordinating logistics for onsite activities, including managing schedules, resources, and equipment.
• Ensure compliance with industry regulations, conducting final checks and sending clients, Certificates of Receipt.
• Responsible for updating waste disposal trackers and company databases.
• Provide verification support for all Rad disposals.
• Provide the Operations team with disposal documentation, labels and all appropriate information.
• Provide transport logistics and liaise with operational staff for waste collections.

2. Administrative Support
• Maintain records and files, both digital and physical, ensuring they are organised and up to date.
• Handle incoming and outgoing mail, shipments, and deliveries, ensuring accurate tracking and documentation.
• Assist with regulatory reporting.
• Assist with export and imports administration.

3. Facility Management
• Order equipment and materials as needed to support onsite waste operations.
• Assist with Fleet Management including organising repairs, services, MOT’s and payment of fines.

4. Customer and Client Interaction
• Assist with clients, visitors, and stakeholders, ensuring a welcoming and professional environment.

5. Financial Administration
• Process purchase orders, approve invoices and track payments for onsite expenditures.
• Coordinate Directors expenses and mileage claims.
Requirements:
• British national with British passport
• Dual nationality is not permitted
• Eligible to work full-time in the UK
• Non smoker

Job Type: Full-time
Pay: From £28,000.00 per year

Benefits:
• Company pension
• Free parking
• On-site parking
• Private medical insurance

Work Location: In person – this role does not have a work from home option