Improbable is recruiting an Administrator. We are looking for a new team member to support the day-to-day delivery of the company and the development of our new home and creation centre, The Gathering, at Bore Place in Kent.

We are looking for a new member of our Improbable team, an Administrator. We’re at an exciting moment in the company’s story, we’re remounting shows like My Neighbour Totoro with the RSC and Perfect Show For Rachel with Zoo Co which will be touring next year. We’re running Devoted and Disgruntled, starting new programmes of work like Improbable for Business and importantly developing plans for The Gathering and our new home, Bore Place.

We are looking for someone who also enjoys the irregular and responsive nature of working in a small, pretty fast paced and busy team, someone who loves getting stuck in. On any given week you might be pulling together data for the Arts Council, be documenting the rehearsal room, sorting out visas for one of our Artistic Directors, talking to students, taking a pair of stilts across London, running payroll, supporting an Open Space event, updating the website, scheduling rehearsals, researching different types of sellotape.

This role has some tasks associated with it like project and financial administration, managing Improbable communications and helping us run the organisation day to day. You can read the job specification here which tells you about the tasks we imagine this person regularly working on.

About the Role

This role holds the general administrative lead across the organisation responsible to the Executive Director. You will support the company on;
Day to day running of the organisation including leading on communications and systems and supporting on finance and monitoring and evaluation.
Scheduling, diary management and providing PA support to the Artistic Directors.
Project management tasks relating to productions, tours and other projects
Support the Gathering, the move to Bore Place and project to build a new creation centre there, including supporting work happening on site.

General and Production Administration
To assist the team in ensuring the smooth day-to-day running of Improbable, including:
Provide PA support to the co-Artistic Directors including diary management, travel and accommodation booking and expenses management
Support programmes led by our Associate Artists. Specifically Associate Director Matilda Leyser in day-to-day running of Mothers Who Make, including general admin, fundraising admin support and project bookings
Provide first point of contact for people contacting the Improbable office, as well as managing the info@ and office@ email addresses
Managing data collection and assisting with reporting for Arts Council England and other funders.
Running Improbable’s database and mailing lists, ensuring compliance with data protection legislation
Support the Executive Director with scheduling Board meetings and taking minutes at meetings
Support with programme delivery for example finding and booking rehearsal rooms, travel, visas and accommodation, and practical arrangements for rehearsals and events as required.
Support all team members where appropriate on a project by project basis.

Marketing and Communications
To look after the day-to-day delivery of Improbable’s marketing and communications strategy supported by the rest of the team. This includes:
Drafting and sending a monthly newsletters for Improbable including Devoted and Disgruntled, Mothers Who Make and Supporters’ newsletters
Maintaining, creating and co-ordinating regular content for Improbable’s social media profiles (Twitter, Facebook, Instagram)
Website maintenance, including uploading copy and images and keeping the website up to date for Improbable, Devoted and Disgruntled and Mothers Who Make web pages.
Assisting the Exec Producer with co-ordination of print, marketing packs and images, for example making sure that touring venues have publicity materials for shows for deadlines.

Finance
Day to day bookkeeping and bank / credit card reconciliation using accounts package Xero
Maintaining systems for petty cash and expenses management
Raising invoices as required
Payment of invoices


General
To be an ambassador for the Company and act on Improbable’s values and principles
To fulfil any other duties as reasonably requested by the Executive Director, Executive Producer or Co-Artistic Directors

This list is indicative and specific duties may change.


Also below is some information about the company, the role and how to apply. Applications close on Monday 18th September at 10am. If you have any questions please contact our Executive Director, Ellie Claughton, on ellie@improbable.co.uk.