Administrator / Team Secretary
  £25000.00 - £35000.00 per annum
  City of London, Greater London
  permanent,full-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


Administrator Team Secretary - £35,000

Our client, a Lloyds Broker, is looking for an Administrator/ team Secretary, to join the expanding team based in the City of London.



Purpose of the Role:

Be based within a team acting as the central resource to provide administration and secretarial support across Business Divisions.



Key duties:

* Arrange travel and visas in accordance with company travel policy.
* Booking flights and hotels for colleagues at competitive rates, completing and submitting travel authorisation forms
* Arranging and sending invitation letters for visa purposes to overseas visitors, arranging visas, and organising Covid tests on arrival or departure as per UK and local requirements.
* Prepare and submit expense claims for approval.
* Collating receipts, preparation of expenses on the system, pre-checking and arranging sign-off.
* Assist with event management, including sending out invitations, preparing and sending out joining instructions, establishing the itinerary and running order, editing and collating course material and answering queries
* Organisation of welcome drinks, a gala dinner, presentation of certificates, delegate hotel bookings and taxis.
* Attend several conferences each year
* Involved in registration and payment of fees, sending meeting requests and organising the meetings diary, booking of meeting areas, organising lunches and dinners
* Arrange meetings and meeting rooms, arrange refreshments, and book restaurants, accommodation in company flats and hotels.
* Maintain Divisional absence/ attendance records
* Collating Divisional movements on a weekly basis, noting holidays, sick days, and office/ work from home days.
* Ensure IT equipment and mobile devices are ordered, network and system access are provisioned, and workstations are available for a new joiner's start date.
* Ensure a new colleague is given an orientation tour of the building and the fire evacuation procedures are explained.
* Taking minutes for Divisional meetings.
* Type reports and create PowerPoints and spreadsheets for Heads of Division.



Personal Skills/ Experience:

* Experience working as Secretary/ PA for an international organisation - Desirable
* Experience of managing client events
* Excellent IT skills including all MS Office
* Communication skills - excellent verbal and written skills
* Language skills - Arabic, French, Spanish, and/or German would be advantageous
* Good Typing skills
* Shorthand - desirable
* Insurance knowledge, including the products and services provided by insurance brokers



REF: 8703

MW Appointments is acting as an Employment Agency in relation to this vacancy.


Advertiser: Agency

Reference: JO0000008703

Posted on: 2023-04-17 14:07:02

Send me Alert for jobs in: 

Administration - City of London, Greater London

Email Address

By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.

Similar Jobs:

Administrator

  Premier Work Support

  £27000 - £28000 per annum

  Central London, Greater London

Warehouse Administrator

  Premier Work Support

  Up to £12 per hour + PLUS holiday accrual

  Barking, Greater London

Repairs Administrator

  Premier Work Support

  £23500 - £25000 per annum

  Ilford, Greater London

Document and Archive Coordinator

  Premier Work Support

  £25000 - £27000 per annum

  Tower Hamlets, Greater London

Customer Service Administrator

  Premier Work Support

  Up to £10.42 per hour + PLUS Holiday Accrual

  Essex, Essex

Contracts Coordinator

  Premier Work Support

  Up to £26409 per annum + Car parking,

  Newham, Greater London

Administrator / Team Secretary
  £25000.00 - £35000.00 per annum
  City of London, Greater London
  permanent,full-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


Administrator Team Secretary - £35,000

Our client, a Lloyds Broker, is looking for an Administrator/ team Secretary, to join the expanding team based in the City of London.



Purpose of the Role:

Be based within a team acting as the central resource to provide administration and secretarial support across Business Divisions.



Key duties:

* Arrange travel and visas in accordance with company travel policy.
* Booking flights and hotels for colleagues at competitive rates, completing and submitting travel authorisation forms
* Arranging and sending invitation letters for visa purposes to overseas visitors, arranging visas, and organising Covid tests on arrival or departure as per UK and local requirements.
* Prepare and submit expense claims for approval.
* Collating receipts, preparation of expenses on the system, pre-checking and arranging sign-off.
* Assist with event management, including sending out invitations, preparing and sending out joining instructions, establishing the itinerary and running order, editing and collating course material and answering queries
* Organisation of welcome drinks, a gala dinner, presentation of certificates, delegate hotel bookings and taxis.
* Attend several conferences each year
* Involved in registration and payment of fees, sending meeting requests and organising the meetings diary, booking of meeting areas, organising lunches and dinners
* Arrange meetings and meeting rooms, arrange refreshments, and book restaurants, accommodation in company flats and hotels.
* Maintain Divisional absence/ attendance records
* Collating Divisional movements on a weekly basis, noting holidays, sick days, and office/ work from home days.
* Ensure IT equipment and mobile devices are ordered, network and system access are provisioned, and workstations are available for a new joiner's start date.
* Ensure a new colleague is given an orientation tour of the building and the fire evacuation procedures are explained.
* Taking minutes for Divisional meetings.
* Type reports and create PowerPoints and spreadsheets for Heads of Division.



Personal Skills/ Experience:

* Experience working as Secretary/ PA for an international organisation - Desirable
* Experience of managing client events
* Excellent IT skills including all MS Office
* Communication skills - excellent verbal and written skills
* Language skills - Arabic, French, Spanish, and/or German would be advantageous
* Good Typing skills
* Shorthand - desirable
* Insurance knowledge, including the products and services provided by insurance brokers



REF: 8703

MW Appointments is acting as an Employment Agency in relation to this vacancy.


Advertiser: Agency

Reference: JO0000008703

Posted on: 2023-04-17 14:07:02

I want to receive the latest job alerts for:

Administration jobs in City of London, Greater London

By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.

Similar Jobs:

Administrator

  Premier Work Support

  £27000 - £28000 per annum

  Central London, Greater London

Warehouse Administrator

  Premier Work Support

  Up to £12 per hour + PLUS holiday accrual

  Barking, Greater London

Repairs Administrator

  Premier Work Support

  £23500 - £25000 per annum

  Ilford, Greater London

Document and Archive Coordinator

  Premier Work Support

  £25000 - £27000 per annum

  Tower Hamlets, Greater London

Customer Service Administrator

  Premier Work Support

  Up to £10.42 per hour + PLUS Holiday Accrual

  Essex, Essex

Contracts Coordinator

  Premier Work Support

  Up to £26409 per annum + Car parking,

  Newham, Greater London

Not logged in into Jobsinkent.com?


Log in or register here.

   Log in with your Google account



Copyright © 1999 - 2024 JIK SOFTWARE LTD