We are helping to recruit a HR/Training Administrator for our client based in Sittingbourne, Kent.

The Training/HR Administrator will work within the HR/Payroll team, taking ownership of the current internal and external training process and developing it further to meet the ongoing needs of the business and undertaking general HR and Payroll administrative tasks.

The responsibilities and main duties for this position include but are not limited to the following:-

Training

Development of the Employee Induction programme.
Ensure internal role specific ‘on the job training’ is completed in a timely manner by departmental managers/supervisors and ensure receipt of relevant training forms.
Book/co-ordinate external training courses for new and existing personnel, taking into account any certification expiry dates.
Update each departmental training matrix.
Create purchase orders for training.
Research and identify required training courses.
Send out Company Training Agreements where applicable.
Identify suitable apprenticeship training and liaise with relevant providers for delivery.

HR

Assisting with the accurate and efficient administration of the weekly payroll/time and attendance system (200+ employees).
Accurate set up of new starters on to relevant systems (bank details, electronic email addresses, pay rates, holiday entitlement, personal details, tax codes, deductions, etc.)
On-going administration of existing employees.
Effective communication with Supervisors/Managers in relation to their department’s working hours, absences, etc.
Holiday management/reporting.
Absence management to include statutory leave requests (SSP, Parental Leave, Maternity Leave, etc.).
Issue of offer letters, job descriptions, contracts of employments, revised terms of employment, ad-hoc correspondence.
Administration of leavers to include exit interviews.
Taking notes at meetings (investigations, disciplinary, grievances, etc.).
Liaison with employees, ensuring smooth communication and prompt resolution of all payroll/employment related queries.

Other duties:-

Assist with day to day operations of the HR functions and duties
Providing administration support to the HR Manager.
Compiling and updating employee records (hard and soft copies).
Support daily HR activities and assist in coordinating HR policies, processes and relevant documents.

A high level of organisation, accuracy and time management is paramount at all times.

Experience/Skills required:

Previous experience in a training role
Previous HR & Payroll experience
Organised, hard-working, self-motivated and able to work well under pressure
Excellent communication, inter-personal and written skills
Proficient with Microsoft Outlook email, calendars, word & excel.
Pro-active with a desire to improve processes
CIPD Level 3 qualification in People Practice desirable

If this is you then send your CV to Zung