PURPOSE OF JOB:
• Printing invoices, logging authorisation details using company tracking stamp
• Invoice entry onto Sage 200 ensuring nominal and VAT codes are accurate
• Logging purchase orders from 2 operational systems into Sage 200 pop module
• Opening new supplier accounts on Sage and Datascriber ensuring all details are correct
• Ensure any subcontractors are coded and verified for CIS and DRC Vat where applicable.
• Matching invoices to orders
• Distribution of invoices for authorisation
• Managing disputed invoices, notifying suppliers and marking as disputed to prevent payment
• Housekeeping of purchase ledger ensuring supplier details / insurances are up to date
• Stock control, ensure purchases of stock are coded and copy invoices filed for up to date prices, log stock movements so costs can be posted on sage.
• Reconciliation of monthly statement of account
• Preparation of payment batches
• Asset register, ensure capital purchases are logged and coded correctly and copy of invoices are scanned to asset records
• Collating authorised invoices filing ready for payment
• Filing away invoices once payment has been made
• Managing emails in shared mailbox

Qualifications & Requirements:
• A working knowledge of SAGE 200 desirable but training can be provided for the right candidate.
• A positive, confident and conscientious individual, capable of working to deadlines as a motivated team member or independently
• Excellent levels of communication at all levels
• Good knowledge of Microsoft Office applications
• Ability to manage time and prioritise effectively
• Previous office experience
• Well-presented and flexible approach to work
• Good telephone manner