Finn’s is an independent, rural-based chartered surveying and property practice with a rich history and currently comprises three offices in East Kent.

We serve a wide range of agricultural, commercial, development and residential clients. The firm’s busy and wide-ranging workload, most of which is within Kent, includes valuations, planning, landlord/tenant matters, compulsory purchase claims, farm and land sales, management of various landed estates, renewable energy and residential and commercial development (this forms its Professional Department). The firm also has a separate Residential Sales and Lettings Department.

Finn’s has an exciting new opportunity for a motivated and professional Secretary/Administrator to provide support to a Director within the Professional Department. The role will provide the right candidate with a varied and interesting workload, operating in an enjoyable and dynamic environment.

The firm prides itself on its traditional values with a modern approach providing our clients with an unrivalled service.  At the heart of this are the people working within Finn’s.

RESPONSIBILITIES:
Completing quarterly and monthly accounts using a specialist database and spreadsheets.
Audio typing of reports, letters and other correspondence.
Property management (i.e., liaising with tenants and utility companies)
Preparing leases, licenses and other legal documentation.
Office management (i.e., ordering supplies).
Managing both paper and electronic files.
Dealing with telephone enquiries.
HR responsibilities (i.e., logging staff holiday/sickness).
The candidate may from time to time be asked to attend events and site meetings outside of the office to take minutes/notes or to take photographs and collect information.

ESSENTIAL REQUIREMENTS:
Comprehensive knowledge of the Microsoft Office suite (Excel/Word/Outlook).
Accurate and efficient typing skills. Audio typing experience is necessary.
Diary management.
Minute/note taking.
Excellent grammar, numeracy, interpersonal and communication skills.
Be able to work under pressure and to deadlines.
Ability to work as part of a team or unsupervised.
Willingness to use initiative and seek out improvements.
Confidence in managing conflicting workloads.
Attention to detail.
Professional, warm and friendly.
Clean full driving licence.

DESIRABLE REQUIREMENTS:
Previous experience in property would be an advantage.

INTERVIEW PROCESS:
First stage: via Skype/Zoom.
Second stage: on site adhering to COVID-19 safety measures.

www.finns.co.uk