Working for a leading Kent Legal firm, you will be responsible for providing secretarial and administrative support to the Personal Injury and Clinical Negligence teams.

Main Responsibilities:

• Provide secretarial and administrative support to all fee earners and secretaries including audio typing, general filing, bulk photocopying, preparation of court bundles, arranging appointments, dealing with client queries in person and by phone
• Opening/closing client files in a timely manner
• Maintaining and coordinating diaries and diary notes and reporting on these to the fee earners as necessary
• Regular consideration of client files and liaising with team fee earners on action required
• Greet clients and deal with enquiries from members of the public in person
• Ensure kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for consumables such as tea, coffee etc. as necessary
• Manage both the incoming and outgoing post and DX; opening, franking, stamping and taking to post office/DX collection point and/or delivering letters by hand when necessary
• Take the daily banking
• Organise refreshments for meetings and visitors
• Book meeting rooms through Outlook calendar system
• Provide holiday and sickness cover for the archivist by;
• placing orders with external archive company and distributing files when they arrive
• Locating files for other staff members
• Looking up deeds/wills and dealing with file enquiries from other staff members


Key Skills and Experience:
• Relevant secretarial experience gained from within a busy legal practice
• Accurate in producing good quality correspondence
• Proficient audio typist
• Ability to effectively prioritise and meet deadlines
• Excellent written and oral communication skills
• Courteous and professional demeanour
• Strong sense of discretion

Remuneration & Benefits
• Competitive salary
• Flexible working available
• Good holiday entitlement
• Discretionary bonus scheme
• Private Healthcare


Only suitable candidates will be directly contacted about this position and we will not store or process the data of candidates in any way unless consent has been obtained.