Current Grade: KR 4
Contract: 27.5 hours per week (days to be confirmed). Term time only

PERSON SPECIFICATION

The candidate will have previous financial experience in a commercial background. Although experience within the education sector and use of FMS would be beneficial, this is not essential.

Good ICT skills are essential, including the use of excel, word and outlook.

Excellent communication skills, both verbal and written are paramount as you will be dealing will a wide range of individuals.

You will be a proactive, flexible and enthusiastic individual who enjoys working in an environment where no two days are the same. The role requires accuracy, reliability, integrity, honesty and an individual who is well organised.

PURPOSE OF JOB

To provide a wide range of financial and related administrative duties within the Finance Team supporting the work of the school, and pupil learning.

PRINCIPAL ACCOUNTABILITIES

 Maintain financial systems and procedures in accordance with KCC financial regulations and
the school’s Finance Policy in order to ensure the effective and accurate financial operation
of the school budgets.
 Raise Sales Ledger invoices, maintaining a database of payments received.
 Process Amazon & KCS orders and invoices through online system and FMS. Obtaining
authorisation for payment.
 Monthly posting and reconciliation of purchase card.
 Collection of monies for class funds, clubs and school trips etc. to ensure accurate records
and timely payments. Periodic audit of class receipt books.
 Collating order information for staff uniform. Chase payment and organise distribution.
 Assist with year-end close down procedures as required.
 Accurate input of orders and invoices, ensuring posting to the correct cost centre and ledger
code.
 Audit of monthly staff mileage claims in preparation for payroll. Input information onto
spreadsheet for checking.
 Monthly update of Asset Register and appropriate labelling of Asset’s.
Reviewed Feb 21
 Associated companies – assist with the finance and administration for FOFAWS and Grow
19. Duties including minutes for charitable meetings, bank reconciliations, HMRC gift aid
claims.
 Monitor delivery of orders, assisting with information for incoming deliveries.
 Collate pupil and staff lunch information on Friday morning’s. Liaison with contractor.
 Regularly monitor outstanding orders and highlight to finance officer / business manager.
 Follow up any outstanding Sales Ledger Invoices remaining unpaid on a monthly basis.
 Regular liaison with sixth form to ensure split site finance procedures are followed and
efficient
 Respond to general financial queries from staff, the LEA, other schools, customers, parents
and pupils ensuring that all queries are dealt with effectively and in accordance with KCC
financial procedures in order to maintain an efficient service.
 Maintain the finance team’s central filing system archiving/destroying documents as
necessary to ensure that the school’s Document Retention Policy and GDPR is adhered to.
 Undertake other routine admin duties and dealing with correspondence as appropriate.
 Provide cover for Purchase Ledger, and Reception as required.
 Any other adhoc tasks deemed appropriate from the Finance Officer and Business Manager.
 Any other adhoc tasks deemed appropriate from the Senior Leadership Team.