Job title: Personal Assistant to MD

Location: South Darenth, Kent

Brigade Electronics plc, established in 1976, is a global market leader in reversing safety and all-round visibility for commercial vehicles. The Brigade Group is based in the UK, has subsidiary companies in the USA, Canada, Germany, France, Italy, Poland, and The Netherlands, and is in partnership with over 50 specialist distributors worldwide.

Due to continuous success, we are recruiting for a Personal Assistant to provide effective secretarial and administrative support to the UK Managing Director.

Key responsibilities:

• Maximise the Managing Director’s efficient use of time by dealing personally with agreed aspects of his daily workload and proactively seeking improvements in this respect.
• Provide administrative support to the wider UK business, covering both office and field-based staff.
• To provide effective secretarial and administrative support across the wider Brigade Group to other Directors, Managers To and colleagues as required.
• To manage projects delegated by the Directors from time-to-time.
• Support other PA staff across the Brigade Group as required.

Specific MD support

• Help organise MD’s diary and manage workload
• Review and manage MD’s e-mails as appropriate
• Open the MD’s post and handle pro-actively as much as possible
• Preparation of MD’s monthly expenses
• Take on specific tasks as directed by the MD
• Book UK and international travel and hotels for MD, management and sales teams
• Assist overseas visitors with travel and hotel arrangements.

Other responsibilities

• Arrange UK Inductions for new starters
• Assist in organising training for UK staff
• Manage team’s sickness and holiday charts
• Organise Team building / Social Events for the team
• Organise UK meetings and telephone conference calls
• Minute-taking in UK Management Meetings and other meetings as required
• Manage the Approved Fitters / Brigade Service Partners process to ensure installation partners are fit for purpose and hold relevant
documentation and insurances
• Ownership of UK Risk and Opportunities log, updating as required by the UK management team to highlight areas for action
• Maintenance and management of company car records
• Appointed Fire Marshall for UK office
• Provide back-up to colleagues, including answering the telephone and dealing with customer queries, etc
• Conduct banking duties in support of the UK Finance team when required

Skills/Knowledge/Experience

• Proven track record of 5+ years in secretarial skills, including use of shorthand
• High attention to detail & high level of accuracy
• Efficient and confident in the processing of all Director level correspondence and other paperwork
• Proficient in Microsoft Office - Outlook, Word, Excel and PowerPoint
• Minimum 65 wpm/80wpm typing speed
• Effective oral and written communicator
• Highly organised and an effective manager of time
• Confident communicator and unflappable at pressurised times
• Reliable & consistent
• Self-motivated & Pro-active
• Ability to stay calm under pressure
• Team player

Benefits:

• Permanent full-time position
• Competitive salary, dependent on experience
• Working hours: Monday - Friday, 8.30 am to 5 pm/ 9 am to 5.30pm
• Holidays: 25 days holiday + Bank Holidays
• Personal growth, training & development within a growing business


If you have the required skills and experience, please email me your CV with a covering letter telling me why you think you would be a good fit to the role and explain what you can bring into the role.

Please find the full job spec on the career page of our website.
https://brigade-electronics.com/about-us/careers/

If you have not heard from me within 3 weeks of supplying your application, then, unfortunately, you have not been successful this time.

***We will not need the support of recruitment agencies at this time***