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Personal Assistant

  • Great + Bens
  • Bexley, Greater London
  • Khr - Recruitment Specialists
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Job Description:

PA / Admin Manager / Office Manager

12-month temp to perm

Dartford

This is an exciting opportunity to join an independent creative business with over 20 years' experience in their industry and to really make the role your own. Ideally, this role would suit someone who has an interest in design as this position can also extend the role responsibilities to managing creative research; photography, design, sourcing new suppliers and sourcing new freelancers.

They are looking for a dynamic PA / Admin / Office Manager to be the go-to person within the office and be responsible for managing correspondence, coordination of diaries, screening incoming phone calls and mail, communication on behalf of the team, managing on-site visitors, booking meetings rooms and ensuring the office is organised stocked and efficient.

Your daily activities will involve :

Providing PA support to Art Director; managing schedules, emails when not in the office.

General office duties including, Answering the phone, managing couriers, ordering stationery etc.

Acting as the first point of contact; dealing with correspondence and phone calls, managing diaries and organising meetings and appointments, often controlling access to the manager/executive, organising events and conferences.

Managing client relations, writing up creative quotes and submitting them to the client.

Managing projects, including photo shoots and external events.

Overseeing budgets, timelines and communications between clients, studio and suppliers.

Typing, compiling and preparing reports, presentations and correspondence.

Managing databases and filing systems.

Implementing and maintaining procedures/administrative systems.

Managing external suppliers and orders, writing print orders.

Daily running of the office and providing general support for the company.

About You:

You will have a keen interest in design or relevant qualification.

You will need to be confident and able to build a rapport with a colleague, clients and suppliers.

You will need to be confident enough to manage the entire office, therefore discretion is key.

You need to have excellent written and communication skills and have the ability to be proactive and take the initiative.

If this position sounds of any interest and you are keen to progress your career with an independent creative business, please call Hanna at KHR on 01892 708 707

At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market...

  • Advertiser: Agency
  • Posted on: 11/01/2019 19:11
  • Reference: HM/PA