ACCOUNTANT / FINANCIAL MANAGER WITH SOME PRACTICE MANAGEMENT DUTIES
Salary negotiable depending on previous experience. Hours: 24 - 37.5 per week

Post: Accountant / Financial Manager
Location: Tunbridge Wells
Website: Dermatologyconsulting.co.uk
Post: 24 - 37.5 hours per week
Salary: £40,000-£50,000 Full time equivalent, negotiable and depending on experience
Annual Leave: 29.5 days including Bank holidays (or pro rata) with an additional day accrued for each full year worked up to an extra five days (i.e. up to 34.5 days).




We are delighted to advertise this unique and exciting post in a friendly, busy, private dermatology clinic in the centre of Tunbridge Wells (www.dermatologyconsulting.co.uk). The role involves not only managing the accounts and all aspects of finance in the clinic, but at least one day devoted to helping management of the practice. The post is ideal for a trained accountant who would like to be involved in applying their financial skills in a practical way towards growing and developing an exciting business. As the sole accountant/financial manager on site, you would be the main point of contact for the clinic staff and clients so would be in a unique position to assess and develop the financial growth of this stimulating business. This an interesting opportunity to develop new processes and drive efficiency, We are currently updating our patient electronic records, so this is an exciting time for the practice and you will be involved in developing this. You must be confident in managing yourself and your time but will have the support of our external accountancy firm for advice.

Dermatology Consulting is a consultant-led private dermatology clinic in Tunbridge Wells, Kent, which, since its establishment over 16 years ago, has gained an excellent reputation and was awarded Outstanding by the CQC at its latest inspection.

The clinic offers a full spectrum of medical dermatology for adults and children. It also offers a wide range of laser and medical aesthetic/cosmetic treatments. We aim to offer the most effect treatments derived from the latest dermatology research. The clinic is based in a beautiful Edwardian house furnished to high standards near the station and is equipped with the best technology. The clinic has a good client base and our staff stay with us for many years. We are a small team with “family” atmosphere and have regular fun team building events and dinners.

Currently there are six consultant dermatologists, three consultant plastic surgeons and, because of our excellent reputation, we have an increasing demand for our services.


The accountant must be able to cover all aspects of the accounting function including sales and purchase ledgers, cash book, bank reconciliations, payment processing, invoicing, credit control, VAT reports, HMRC returns, management reporting, cost analyses and initiating cost reduction exercises within the business.

Experience of Xero and Dext helpful but not essential.

Excellent communication skills, good telephone manner and ability to communicate with a wide range of customers are required.

Salary dependent on qualifications or experience.

24 - 37.5 Hours approximately per week – can be spread over 4-5 days, ideally to include at least one evening, but the evening shift is not essential.

Please return the completed application form with CV to: info@dermatologyconsulting.co.uk
or by post to Dermatology Consulting, 6 Frant Road, Tunbridge Wells, Kent TN2 5SE

Closing Date: 22nd February, 2023

Interview Date: 27th February, 2023



ACCOUNTANT / FINANCIAL CONTROLLER – DUTIES

INCOME

1. Supervise producing of insurer invoices by the secretaries which are the passed to the lead clinician to approve. BUPA consultant invoices have to be accompanied by backing information regarding ebilling. Post or ebill approved insurer invoices. This also includes supervising the secretaries checking that invoices for nurse-led procedures and the plastic surgeons’ procedures have been invoiced.

2. Input receipts from insurers into Practice Management software (Carebit) and check to bank accounts.

3. Liaise with insurers or patients about amounts incorrectly paid and unpaid invoices.

4. Input BACS receipts from self-funding patients into Carebit.

5. Monitor the position on all outstanding invoices over 6 weeks old, chase regularly by letter and phone and liaise with patients/insurance companies on these.

6. Produce monthly income analyses by type, by doctors, by nurses per day.

7. Calculate and update annual price increases on invoicing.

8. Record orders requested from online shop and record payments received on the accounts.

9. Monitor stock levels for inhouse and online shop.


EXPENDITURE

1. Copy all invoices received to the lead clinician and answer any queries on them.

2. Input purchase invoices into xero using receipt bank.

3. Schedule invoices for weekly payment by cheque and issue cheques with remittance advices.

4. Enter all payments made by the lead clinician privately by journal including conference expenses.

5. Maintain a schedule of all drug costs so that mark ups are reviewed monthly.

6. Order and pay for medical equipment as required by nurses or clinicians.

7. Liaise with overseas suppliers re deliveries and settlement of import duty. Ensure all expenses including VAT, duty and shipping are accounted for.





BANK ACCOUNTS

1. Input the bank accounts details into Xero.

2. Reconcile the bank accounts and credit card when statements received.


3. Prepare cheques for banking and cash for drawings.

4. Reconcile and manage reception petty cash and input receipts and payments into Xero.


OTHER OCCASIONAL MISCELLANEOUS TASKS

Provide detailed information for clinic insurance purposes and negotiating with the clinic insurers, negotiate annual gas and electricity rates, filing, book courses (approximately 10 per year as specified by the lead clinician), collect the lead clinician’s tax return information for submission to accountants. Assist nurses/receptionists with ordering supplies and sourcing the most cost effective suppliers.



VAT

1. Complete quarterly VAT returns.

PAYROLL
1. Ideally work out the monthly salary owed for the staff (this is not essential, as it is currently outsourced, but if the candidate has experience in this it would be an advantage to do it in-house).


MANAGEMENT ACCOUNTS

1. Provide monthly management accounts with comparatives to prior years and detailed notes.

2. Analysis of data of clinical activity by each practitioner and cost/benefit of each clinical activity.

3. Costing treatments to ensure they are profitable



ANNUAL ACCOUNTS

Produce draft accounts for the annual statutory accounts with detailed notes including:
• A debtors reconciliation together with a review of patients in credit
• Costing of stock



PRACTICE MANAGEMENT

Duties will involve:

1. Liaise with IT suppliers to ensure any IT faults are dealt with and keep a check on IT spend,

2. Ensuring contracts and services do not lapse.

3. Recording staff overtime or absences to liaise with payroll.